Perform search

                    Procurement policy and supplier code of conduct

                    People in high-vis and hard hats overseeing demolition
                    City of Melbourne is committed to ethical, sustainable and socially responsible procurement.

                    Procurement Policy

                    Our Procurement policy outlines how we approach all of our purchasing activities regardless of size and scope. 

                    Procurement Principles

                    When we buy in goods, services and works we are guided by best practice procurement principles, irrespective of the value and complexity of that procurement which are; 

                    • value for money 
                    • sustainability (social, economic and environmental) 
                    • open and fair competition 
                    • accountability 
                    • risk management 
                    • probity and transparency 
                    • local economic benefits.

                    Value thresholds and approach

                    Our approach to the market depends on the amount we are spending:

                    Informal

                    If the spend is under $2000, we seek 1 informal quote from the market.

                    Two quotes

                    When our spend is between $2,000 and $50,000 (ex GST) we go out to market and seek a minimum of two quotes.

                    Three quotes

                    When our spend is between $50,000 and $250,000 (ex GST) we go out to market and seek a minimum of three quotes.

                    Tender and EOI

                    For our larger purchases over $250,000 (ex GST) we go out to market with a full tender or Expression of Interest.

                    ​Supplier Code of Conduct

                    We view our suppliers as partners and care about the way business is conducted when providing goods, services or works to our community.

                    Minimum expectations

                    Integrity

                    Suppliers are expected to act with integrity in their business activities, including relationships, practices, sourcing and operations.

                    Ethics and conduct

                    Suppliers are expected to be ethical in their business activities, including relationships, practices, sourcing and operations.

                    Conflict of interest

                    All business activities should be undertaken with impartiality and any conflict of interest should be raised and managed.

                    Gifts, benefits and hospitality

                    Suppliers should not offer personnel gifts or benefits or take any action in order to entice or obtain any unfair or improper advantage.

                    Corporate governance

                    Suppliers are expected to maintain sound administration processes, risk and corrective action systems,  as a key to a reliable supply chain for the Council.

                    Labour and human rights

                    Suppliers are expected to provide a fair and ethical workplace, which upholds high standards of human rights and integrates appropriate labour and human rights policies and practices into its business.

                    Health and safety

                    Suppliers are expected to provide a healthy and safe work environment and integrate sound health and safety management practices into its business.

                    Environmental management

                    Suppliers are expected to minimise the environmental impact of their operations and maintain environmentally responsible policies and practices.

                    Download the Supplier Code of Conduct

                    Supplier Code of Conduct
                    Supplier Code of Conduct PDF 290 KB
                    pdf 290 KB                    Supplier Code of Conduct DOCX 44 KB
                    docx 44 KB
                      Was this page helpful?

                      If you'd like to give more feedback or ask a question, please contact us.